Wedding & Event Coordinator
- Prestigious private Club setting with a focus on weddings / premium events
- Coordinate a diverse portfolio of functions from enquiry to execution
- Free daily meals, exercise classes, golf and tennis clinics
The Royal Sydney Golf Club, founded in 1893, is a private members club and one of Australia’s most prominent social and sporting institutions. The team are passionate about providing a premier experience for Club Members and their guests.
About the Role
We are seeking a passionate and experienced Wedding & Event Coordinator to join our Events team. This dynamic role involves coordinating and delivering exceptional Club and private events, with a particular focus on weddings. Reporting to the Senior Events Manager, you will oversee a personal portfolio of events from concept to completion, ensuring the highest level of service to members and guests.
This is an onsite Monday - Friday role, however flexibility is required as some evening and weekend work is necessary to bring our events to life.
What will I be doing?
- Coordinate a personal portfolio of Club and private events, including weddings, from enquiry through to post-event billing
- Assist the Senior Events Manager with selling, planning, and delivering a calendar of Club hosted and private functions
- Conduct detailed site visits and planning meetings, with a strong focus on wedding enquiries and client relationship management
- Prepare and manage event documentation including event orders, floorplans, seating charts, and attendance lists
- Liaise with internal departments and external suppliers to ensure seamless event execution and premium presentation
- Oversee event setup and actively resolve issues to maintain service excellence on event days
- Support the delivery of themed Club events and ensure continuity of operations in the Senior Events Manager’s absence
- Maintain proficiency in Club systems including Guest Centrix C&B, Virtual Manager, and POS, contributing to accurate reporting and communication
Essential Criteria: - Minimum 3 years’ experience in event coordination in particular in the Wedding sector
- Excellent client relationship management
- Excellent attention to detail and personal presentation
- The ability to work under pressure, priortise and meet critical deadlines whilst handling multiple projects simultaneously
- Exceptional time management and organizational skills
- A strong ability to work as part of a team
- Ability to develop a rapport and working relationships with members and staff
- Excellent communication skills, both written and verbal
- Proficient in Microsoft software, including Word, Excel and PowerPoint applications
- Strong sense of ownership and pride in your performance and its impact on company’s success
- Knowledge of Visio and event software (designing Event Orders) is an advantage
- Full Australian work rights (This is a Full Time Permanent position)
Why choose us? - Free staff meals & wellbeing program (gym, tennis lessons, golf clinics)
- Employee Assistance Program
- Training & career development opportunities
- Uniform provided + laundry allowance
- Staff discounts (wine, sporting goods, hotels) & free parking
We foster an environment of belonging, celebrate diversity at the Club and make hiring decisions based on experience, skill and passion. We actively seek people who genuinely wish to have a positive impact on those around them.
Please note that if your application progresses to the pre-employment stage, you may be required to complete a background check. If the search returns a criminal record, the Club will assess whether the records impacts your ability to perform the key requirements of the role.
Be part of a prestigious Club environment where excellence is the standard. Apply now and help shape a first-class experience for our members.
Please include a cover letter with your application.
To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Georgina Maia on (02) 8362 7000, quoting Ref No. 1228566.
